2017 Coach Meeting Minutes

OHSCTA Meeting 3/4/2017

Annual report

  • Tournament –
    • Scholarship award!
    • Commendations to Rachael Kitchens- great facility, concessions (building open 7:30 but arrive 8 or later, donuts in AM, coffee until 11:30), advertising, registration (Varsity, JV and open sections), band played for opening, Norm
    • Numbers down – competition with other things to do – OBOB
    • Coach’s hospitality room
  • League reports
    • Portland – Ed Addis
      • 17 teams – started as 5 round swiss, switch to 4 round swiss, ended up with 7 round round robin in upper division.
      • Bye issue – ‘Bye team’ was ‘Reserve team’ filled with extra players
      • Winners – A division – Catlin Gabel A (7-0), Lincoln A, Wilson A, B division – La Center – won on tie-breaks, Lincoln B, Catlin B
      • 125 players over the year (extra players), middle school team – Access – about 5th of 8 (didn’t participate in tournament due to PCC)
    • Mid-western – Mike Meyers
      • 6 teams (8 last year), double round robin – popular format
      • Willamette and Pleasant Hill locations
      • JV – Junction City and Varsity – Pleasant Hill, South Eugene, Junction City divisions
      • Fewer players at state now
    • Southern – Nancy Keller
      • North Bend – didn’t come to state – going to OSCF Seaside only
      • Xx Falls, Grants Pass, Klamath Falls – 3rd grader from Eagle Point
      • Bandon and Myrtle Point tough – only in house tournament
    • Financial report – $2500, will end year after tournament etc. even
      • Tournament – $2400 ($1400 trophies – down from $1600 last year), income registration fees
      • Scholarships – $400 + $600 from credit union
      • Fees to state re: non-profit – $60
    • OSAA – explore turning tournament over to OSAA – lose control, get support for coaching, collecting fees – general feeling of we are not large enough to warrant it (only 12 schools, makes more sense when you have 300)
    • Elections
      • Treasurer – Jeff Dobbins in absentia
      • President
      • Secretary
    • Bylaws – non-OSAA schools binned per enrollment, MS play as JV on own – Jeff drafting language, no additional changes recommended
    • State tournaments – OHSCTA – main HS team and active HS players (36 – 50% of the NWSRS active players vs 14 at OSCF 2016), CFS – elementary/middle but unrated, OSCF – Barber, Denker, rated
      • Pattern of players – Jeff
    • Website – need to have new website (old platform, only , proposal to put OHSCTA pages on OSCF site, ? offer kids $100 vs. us just moving existing OHSCTA content without adult having to supervise/oversee kids. Potential to rework/combine sections of website like Chess Resources.  Strong feeling that OSCF website is accessible to players, would be a good strategy.   On-the-fly Jeff mocked up pages, putting existing OHSCTA content onto new OSCF pages, section on left bar for navigation to those pages.
    • Ed – when do we add in younger kids, so few varsity teams,
    • Next year’s tournament – Roseburg High School, date TBD